About the job
Job Title: Senior Coordination and follow up Administrative
Job Summary
Provide administrative support for related function, provided assistance to function head, arrange and attend meetings where required, prepare reports and materials, and organize correspondence and memos.
Duties & Responsibilities
Ensure proper documentation and confidentiality of all the departmentÂ’s records.
Provide assistance in interfacing with other departments, as per guidance of Head of department.
Coordinate with departments across the org to gather and share information relevant to the department.
Prepare, edit and organise correspondence, memos, reports, mails and other documents as requested.
Review and edit reports developed by the Head as required.
Maintain and process forms.
Organise information by formatting, editing, retrieving, copying and transmitting text, data and graphics in
order to contribute in the development of reports.
Schedule meetings and organise the Head’s agenda.
Prepare materials for workshops, conferences, meetings, etc.
Attend meetings with the Head as requested, prepare, and share full minutes of meetings with relevant
stakeholders.
Answer phone calls and direct calls or messages to the appropriate parties in the department while
maintaining confidentiality.
Provide a complete record of addresses, telephone contacts and faxes of all internal and external
stakeholders relevant to the Head.
Sort incoming mail to relevant members in the department and send outgoing mail.
Minimum:
Educational Qualifications and Certifications
? Bachelor degree
Work Experience
Minimum:
? 5+ yearsÂ’ experience in a similar position
Languages
Arabic
English
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