Administrative Assistant Full Time

About the job

Company Description

Work with Us. Change the World.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

We’re one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM’s Civil + Infrastructure team in Dubai is seeking a dynamic and organized Administrative Assistant to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.

Assist in day-to-day administrative tasks
Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
Draft and edit professional emails, letters, and other correspondence as needed.
Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
Collaborate with project managers and team members to assist in project-related administrative tasks.
Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
Assist in data entry tasks related to project milestones, timelines, and resource allocation.
Generate basic reports and analyses to support project managers in monitoring project progress.
Qualifications

Bachelor’s degree or Diploma in Business Administration, Office Management, or a related field is preferred.
Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and multitasking abilities with a keen eye for detail.
Strong communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.
A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
Additional Information

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.