About the job
At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. We prize diversity and inclusion, the intellectually curious, the inventive, and the forward-thinking. We invite you to influence the way we work, and define the way we embrace tomorrow. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.
AlixPartners has embraced a hybrid work model to provide flexibility and support our employees work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.
What Youll Do
The main focus of this role is to provide support to our consultants across a range of duties and ad-hoc tasks within the Dubai office.? The role reports to the Dubai Office Manager and is required to work a Monday to Friday working week.
The Successful Candidate Will Have a Hands-on Proactive Attitude And Be Comfortable Working Independently, Taking Initiative To Get Things Done. A Flexible Approach Is Essential As Well As The Ability To Anticipate The Needs Of MDs Coupled With Confidence In Delivering High Standards Of Service At All Times.? Tasks Will Include
Taking responsibility for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries
Managing the inbox of consultants (as required), dealing with correspondence such as prioritising emails, drafting emails and letters and preparing documents
If requested by consultants, liaising with Accounts on the timing of client invoices, checking draft engagement letters, adapting invoices to client specification, chasing and updating the relevant consultants on their aged Debtors
Managing vendor registration in accordance with client RFP requirements
Ad-hoc client/project work as required, which could typically include obtaining specific client/prospect meetings, consultant specific work related to their individual role and billable work including business development and marketing tasks
This list is not prescriptive and could include a variety of tasks which will be dependent on the needs and requirements of specific consultants
This may involve setting budgets, sourcing venues, negotiating rates, liaising with the chosen venue and overseeing logistics for the event such as sending invitations, ensuring budgets vs expenditures are reconciled and processed, compiling mailshots and marketing packs
Organising internal events such as management away days, community conferences, team building activities, lunches and staff events, as required
Supervising any tasks delegated to Office Services Team, e.g. processing of expenses, printing, photocopying, binding and filing, Radius entries and time entry (as appropriate), to ensure consultant deadlines are met and that seamless support is provided
Liaising with other support teams as required e.g., IT, Compliance, OM & Facilities and HR in order to meet the needs of the business
Supporting the Office Manager, helping other Assistants where necessary and providing cover for holiday/sickness
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