Administrative assistant Full Time

About the job
The American University in the Emirates is looking for a highly motivated and detail oriented Recruitment Coordinator with excellent interpersonal, communication, time management, organization, and multi-tasking skills. The successful candidate will play a critical role in coordinating and executing recruitment initiatives and activities.
Reporting to: Director of Human Resources
Total Package: Range from (AED) 5,000 per/month.

Minimum Qualifications And Experience
Bachelor’s degree in HR, Business Management or a related field from an accredited university.
A minimum of 3 years’ experience in Recruitment, Selection and employee onboarding.
Hands-on experience working with Recruitment tools, Linkedin, and other Job Portals.
Experience in Talent Acquisition, Recruitment and Onboarding Process
Extensive knowledge of effective recruitment practices and techniques
Excellent planning and organizational skills are required
Excellent interpersonal and communications skills
Good presentation skills and public relations

Essential Functions
Developing job descriptions and person specifications, posting job advertisements, checking application forms, screening, shortlisting, interviewing, and selecting candidates.
Develop a pipeline of qualified candidates for future employment
Monitor recruitment requirements for each college and department and update the recruitment plan
Liaise with Heads of Colleges and departments regarding the open position and the candidates’ status and meet their needs within tight timelines related to advertising, screening, selection, assessment.
Review and screen applications and candidates following selection criteria and only suitable candidates are selected for the interview stage.
Facilitate the interview and selection process; conduct reference checks for all recommended candidates
Document and review the results of interviews, ensuring adherence to University standards, including the maintenance of candidate’s database records, and correspondence of the Recruitment Application process
Handle all recruitment-related communication and respond to queries and applications to adverts appropriately and in good time.
Ensure all recruitment requests are approved, and all related documents are available
Identify the financial compensation for new hires/prospective candidates in compliance with established policies and procedures.
Prepare salary for recommended candidates to hire based on the salary scale and submit for approval
Prepare employment offers and contracts for faculty and administrative staff
Ensure candidates have the appropriate credentials documents such as degrees, transcript, promotion letters, and other documents required for the clearance process and visa process
Coordinate with the Public Relations Office in arranging required documents for security clearance
Coordinate with HR Officers for arranging flight and hotel bookings for candidates visits to the UAE and new hires
Coordinate with the HR Officers to prepare the onboarding plan, orientation, website Profile, Photo and welcome announcement for new hires
Provide information and assistance to new hires on HR and work-related issues
Ensuring all required documents for hiring purposes are available for the employee file and validating documents in the employee hard copy file and the online portal HRMS.
Maintain proper records for expenses related to recruitment such as job boards, travel expenses, hotel booking, …etc.
Provide reports/statistical/analytical information to Management on different matters related to talent acquisition, recruitment and faculty qualifications…etc
Assist in preparing reports for CHEDS (Center for Higher Education Data and Statistics) and other special reports for the colleges and the departments as and when needed.
Assist the Payroll Division with needed reports for Payroll