Administrative Assistant Full Time

About the job
What You Will Do

· Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

· Pull reports and information from Ecolab systems

· Calendar management across time zones

· Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

· Coordinate domestic and international travel arrangements including processing of visas for international travel

· Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

· Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

· Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly

· Exercise judgment and make decisions to promote smooth workflow and prioritization

· Ensure that internal and external client demands are met

· Create, organize and manage various SharePoint sites and shared drives

Minimum Qualifications

· High School Diploma or equivalent

· Intermediate proficiency in MS Office (Outlook, Excel, PPT)

· Immigration sponsorship is not available for this position

Preferred Qualifications

· Bachelor’s degree

· 1 year of administrative experience

· Ability to successfully manage multiple, competing priorities to meet deadlines

· Excellent verbal and written communication skills, with a strong customer service focus

· Organizational skills and attention to detail

· Ability to anticipate needs, be resourceful, and use sound judgment and tact

· Critical thinking, analytical, and problem solving skills

· Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff

· Ability to work independently, as well as collaborate in a team environment

· Reliability, flexibility and approachability

· Process oriented, adaptable, reliable, flexible and approachable

Most often, these tasks relate to supporting an office, and include phone, email, and calendar management, internal communications