Administrative Assistant Full Time

About the job
What You Will Do

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
Pull reports and information from Ecolab systems
Calendar management across time zones
Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
Coordinate domestic and international travel arrangements including processing of visas for international travel
Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
Exercise judgment and make decisions to promote smooth workflow and prioritization
Ensure that internal and external client demands are met
Create, organize and manage various SharePoint sites and shared drives

Minimum Qualifications

High School Diploma or equivalent
Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Immigration sponsorship is not available for this position

Preferred Qualifications

Bachelor’s degree
1 year of administrative experience
Ability to successfully manage multiple, competing priorities to meet deadlines
Excellent verbal and written communication skills, with a strong customer service focus
Organizational skills and attention to detail
Ability to anticipate needs, be resourceful, and use sound judgment and tact
Critical thinking, analytical, and problem solving skills
Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
Ability to work independently, as well as collaborate in a team environment
Reliability, flexibility and approachability
Process oriented, adaptable, reliable, flexible and approachable