Executive Assistant Full Time

Responsibilities may include the following and other duties may be assigned:

• All administrative support functions, including greeting and guiding of visitors, organizing documents, travel organizations, hotel bookings, visa applications, and meeting preparation
• Acting as the point of contact between the customers and the team and managing information flow and communication within the company
• Managing the work calendar/agenda of the vice president by prioritizing commitments to maximize time and productivity
• Maintaining Vice President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences
• Assisting with the preparation of presentations for the meetings, and providing pre and post-meeting follow-up notes
• Organizing external meetings with vendors, sellers, logistics partners, government departments and trade bodies in the region
• Managing weekly/monthly reporting
• Managing the overall communication among Leadership team, and between Vice President
• Making timely decisions on behalf of the Vice President in their absence
• Collaborating with TURMECA region based Business support coordinators for the administrative processes.

Required Knowledge and Experience:

• Undergraduate degree in relevant fields
• Min. 5 years of work experience as an Executive Assistant in a dynamic work environment
• Excellent communication skills
• Excellent verbal and written communication skills and fluency in English
• Strong passion to adopt changing status
• Adaptation to flexible working hour.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.