Administrator Full Time

Job Title: Administrator

Department: Operations

Reporting To: Site Manager

Job Purpose: Assigned the task to carry out with full accuracy and provide the better service in time frame under Facility Management.

Key Responsibilities:

• Attending the service request from the clients, tenants, landlords etc. through phone calls, emails regarding maintenance service.
• Communicating with clients, tenants, landlords etc. for fixing the appointment.
• Preparing quotations and send to the clients, tenants for seeking the approval.
• Making intervention (s) for each job request and coordinating with supervisor for arrange the team as well as transportation.
• Follow up with technicians for the interventions and after finishing the job, the interventions are closing in the system.
• Handling the petty cash for maintenance work.
• Preparing monthly summary for additional work and the same to Account Dept. along with supporting documents for raising the invoice in favor of the clients.
• Keeping the records of payment receiving and pending payment
• Tracking the schedule of PPM service and coordinating with clients.
• Correspondence with mail, filing and other miscellaneous work.

QHSE

• Take reasonable care of your own health and safety and not to put other persons – fellow employees and members of the public – at risk by what you do or don’t do in the course of your work;
• Cooperate with any company efforts to improve health and safety at work;
• Comply with any reasonable instruction given to you in the interest of health and safety.
• Not to interfere with or misuse anything that’s provided for your health, safety or welfare
• Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work

Skills Required:

• Interest to improve the skills under Administration and HRD
• Managing one’s own time and the time of others.
• Actively looking for ways to help people
• Effective communication skills
• Efficient in writing skills Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Proficient knowledge in computers and should be able to operate spreadsheets and word programs
• Knowledge of administration and record keeping

Qualifications:

• High school diploma or equivalent

Other Requirements:

• 3 to 4 years of experience in Admin
• Good written and spoken English

Scope and Limits of Authority:

Employee

Manager

Name:

Date:

Signature:

Business Unit: GBU Energy Solutions

Division: ESI AMEA – GCC & Pak – UAE

Legal Entity: ENGIE Cofely Energy Services LLC

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: Bachelor’s Degree