What You Will Be Doing
Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:
- Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination, as required
- Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager
- Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders
- Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items
- Manage confidential and sensitive information with the utmost discretion and professionalism
- Manage special projects and assignments as directed by the General Manager
- Assist in the planning and execution of VIP visits and special projects
- Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them
- Organize and maintain files, records, and documents in an efficient and secure manner
- Uphold the highest standards of discretion, hospitality, and professionalism in all interactions
- Assist in the Hotel Operation as needed
- All other duties, as assigned
Qualifications
Your experience and skills include:
- Bachelor’s degree in Business Administration, Office Management, or related field (preferred)
- Excellent verbal and written communication skills in English.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Demonstrated expertise in calendar management, scheduling, and travel arrangements
- Ability to handle confidential information with the highest level of discretion
- Exceptional problem-solving and decision-making abilities
- Proactive approach to work with a strong attention to detail
- Flexibility to adapt to changing priorities and work under pressure
- Cultural sensitivity and ability to work in a diverse, international environment