Administrative Assistant Full Time

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Vendor Contract Management: Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
• Monthly Reporting: Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
• Coordination with Departments: Liaise with various departments (e.g., Housekeeping, F&B, Engineering, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues.
• Communication Support: Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters.
• Scheduling and Meetings: Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members.
• Document Management: Maintain an organized filing system for contracts, reports, correspondence, and other key documents.
• Task Monitoring: Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings.

Qualifications

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Vendor Contract Management: Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
• Monthly Reporting: Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
• Coordination with Departments: Liaise with various departments (e.g., Housekeeping, F&B, Engineering, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues.
• Communication Support: Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters.
• Scheduling and Meetings: Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members.
• Document Management: Maintain an organized filing system for contracts, reports, correspondence, and other key documents.
• Task Monitoring: Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings.