Admin / Coordinator Full Time

Role Summary:

A brief role summary including:

• Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department’s operations, providing valuable insights into the workings of a professional environment.
• Impact & Scope The successful candidate will support their department in various tasks, contributing to the team’s overall efficiency and productivity.

Duties & Responsibilities:

This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:

• Assisting with day-to-day operations within the department.
• Providing administrative support to team members.
• Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
• Participating in team meetings and contributing ideas and feedback.
• Handling inquiries and requests from internal and external stakeholders.
• Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
• Preparing meeting agendas, taking minutes, and distributing them as needed.
• Supporting the team with research and data collection for various projects.
• Providing support in the preparation and review of presentations and other documents.
• Contributing to process improvement initiatives within the department

What you need to be successful

Qualifications & experience:

• High school diploma or above education.
• Prior experience in an administrative support role is an advantage, but not essential

Skills and attributes:

• Familiarity with basic computer applications such as Microsoft Office.
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in completing tasks.
• Professional demeanor and positive attitude.
• Willingness to learn and take on new responsibilities as needed.
• Ability to maintain confidentiality of sensitive information.