Admin Assistant Full Time

About the Company

Established in 2019, Stella Stays is present and growing rapidly in major cities across the Middle East and North Africa (MENA), Europe and North America. Our proprietary technology empowers unmatched efficiency across real estate supply growth, interior design, pricing, economics, bookings, guest service, and property management.

Responsibilities 

• Oversee general office operations, including maintaining office supplies, equipment, and facilities.
• Coordinate with vendors for maintenance and repairs.
• Greet visitors, clients, and partners, providing a professional and welcoming atmosphere.
• Answer and direct incoming calls, taking accurate messages when necessary.
• Manage incoming and outgoing mail and packages.
• Maintain the tidiness and appearance of the reception area.
• Assist with ad hoc administrative tasks as needed.
• Assist the leasing team with administrative tasks related to property leasing.
• Prepare leasing agreements, contracts, and related documents.
• Collect and review tenant applications and ensure completion of required paperwork.
• Assist with tenant inquiries, lease renewals, and move-in/move-out processes.
• Maintain accurate records of leasing activities and tenant information

Requirements

The ideal candidate for this role should have:

• Bachelor’s degree or equivalent; additional relevant certifications or training is a plus.
• Proven experience in an administrative or receptionist role.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Excellent command of English and Arabic, with a professional and friendly demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented and capable of maintaining accuracy in record-keeping and documentation.
• Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.