Operations Executive  Full Time

Job Requisition ID: 173681

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview Of The Role

The Operations Executive will provide essential operational and administrative support to the Sales Executives, Sales Coordinators, and the Showroom team. The role ensures efficient management of vehicle movements, registration formalities, and showroom stock requirements. The incumbent will also coordinate with internal departments and external vendors to support business operations in line with Al-Futtaim policies and Standard Operating Procedures (SOPs).

What You Will Do

• Review and submit daily, weekly, and monthly warranty data
• Review and process monthly invoices and generate Purchase Orders (POs).
• Manage the end-to-end procurement process for business equipment requirements.
• Coordinate with relevant internal departments to address administrative and operational needs.
• Utilize business systems effectively to enhance efficiency and support report automation.
• Identify and engage new outsource vendors in compliance with Al-Futtaim policies.
• Coordinate with body shop, branch locations, insurance company and vendors for accident vehicle management.
• Support the costing & invoicing approval process in coordination with the relevant departments
• Audit all operational processes to ensure adherence to SOPs and identify opportunities for improvement.

Required Skills To Be Successful

• Strong organizational and coordination skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Excel and experience with purchase order management systems.

About The Team

You will be working closely with the Stock & Pricing Manager and the wider Automall Retail team. The role demands close collaboration with Sales, Logistics, and other operational functions to ensure smooth day-to-day activities and compliance with internal standards.

What Equips You For The Role

• Minimum 2 years’ experience in an administrative role within the automotive industry.
• Excellent verbal and written communication skills in English.
• Strong knowledge and proficiency in Microsoft Excel.
• Proven experience in purchase order management.

About Al-Futtaim Automotive

A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.

Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.