Team Assistant Full Time

About the job
What It’s About

We are looking for a Team Assistant to support the Partners Group Dubai Office.

Duties & Responsibilities

Supporting the Sales team with various tasks across the board
Preparation, coordination and post processing of internal and external meetings
Planning and management of multiple Executives business trips, often at the same time in varying locations as well as the local travel requirements that come with each trip. This includes visas & other entry requirements, meet & greets, cars and so on (therefore regional travel experience & knowledge is essential)
Correspondence, organization and ownership of PG team & client events both locally and internationally
Coordinate international and domestic travel bookings, using Concur and with external agency; prepare itinerary and logistics in Outlook tailored to each Executives needs
Record and process multiple expense reports and travel data using Concur & our internal systems / processes
Maintain and update all client interaction and data in internal database (Siebel, [DealCloud])
Preparation and printing of presentations, documentation and hand-outs for meetings and business trips for each of your Executives
Answer phones, screen and route callers, handle inquiries, and provide backup for other Assistants / Team members who are visiting the region
Other ad-hoc administrative tasks as necessary

What We Expect

Minimum of 2-4 years of administrative support experience working in a professional environment for a medium to large corporate entity
Proficient in MS Office Suite, and ability to quickly pick up new software & systems
Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintain performance under pressure
Organized, calm and quick thinking with high attention to detail
Professional, mature, team player who will be valuable contributor to a busy Sales team
Fluent English both written & oral (Arabic would be advantageous but not essential)

What We Offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded.

We Offer a Fantastic Opportunity For You To Grow

Professional, international working environment
Challenging, rewarding career within a growing company
Collaborative environment, with on-the-job training and mentorship opportunities
Competitive compensation package, including performance based annual incentives
Fun office and team events, including volunteer opportunities
One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

A Team Assistant is often described as the glue that holds the office together. Their overall goal is to support their colleagues with everyday administrative tasks.

www.partnersgroup.com