Secretary Full Time

Job Purpose

Provide GM with the needed support to facilitate his work and ensure that the work environment is efficient.

Job Responsibilities

• Responsible for handling GM’s office works (maintain schedule, event calendars, etc.)
• Produce reports, compose correspondence, and draft new contracts in English and Arabic
• Keep management informed by reviewing and analysing special reports, summarizing information, identifying developments
• Provide high-level, confidential administrative support to the facility operations, and ensure a smooth running of the Office
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Act as a liaison between executives, management and with group departments
• Implement office policies by following standards and procedures of the group policy
• Create and disseminate office communications, including event invites, office announcements, and program reminders or as per instruction
• Receive, direct and convey telephone messages and fax messages
• Maintain the general filing system and file all correspondence
• Maintain an adequate inventory of office supplies
• Organize and plan events in coordination with Group Marketing
• Manage staff requirements in coordination with HR department
• Provide administration support cover to other members of the team, as required
• Supports company operations by maintaining office systems and supervising office boy, driver and receptionist

Job Requirements

Qualifications

• Bachelor’s degree in any field, preferably in business administration

Experience

• 5 – 8 years’ of experience in secretarial or office administration role

Knowledge & Skills

• Computer applications skills
• Good English/Arabic communication skills (verbal and written)
• Good interpersonal skills
• High confidentiality
• Presentable and pleasant
• Excellent organizational skills
• Ability to compose routine correspondence and reports
• Ability to operate standard office equipment

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.