RECEPTIONIST Full Time

Vacancy Type: IMMEDIATE

Customer Service

Marine Industry Experience Is an Advantage.

• Greet customers in person, over the phone, or via email in a professional and friendly manner.
• Respond to inquiries regarding marine services, pricing, availability, and scheduling.
• provide information according to the inquiry
• Proves reliability and discipline by following all time-keeping rules
• Positive interaction with all team members

Scheduling And Coordination

• Schedule service appointments for customers/Clients, coordinating with another team to ensure timely completion.
• Maintain accurate records of service appointments, including client/customer information, service details, and scheduling preferences.
• Coordinate with other departments, such as crewing, Operations, and HR.
• travel arrangements for Management & Staff

Inventory Management

• Assist with inventory management tasks, including receiving, stocking, and organizing.
• Maintain accurate inventory records and assist in periodic inventory counts.
• Notify management of low stock levels and assist with reordering supplies as needed.

Administrative/Operation Support

• Perform general administrative tasks, including filing, data entry, and maintaining all records in the database.
• Process payments, issue invoices, and maintain financial records related to service transactions.
• Provide administrative support to the HR, including data entry, filing, and maintaining records.
• Prepare work orders, invoices, and other documents accurately and in a timely manner.
• Assist with scheduling office repair/maintenance appointments and coordinating with maintenance team and technicians.
• Handle payments and process transactions using point-of-sale systems.
• Assisting Admin, operations & crewing team
• Custom Clearance for Imports & Exports – Creating custom documents BOE for material inward & outward and keeping an accurate track record for material & machinery coming in and moving out.

Qualifications

• Min 1-2 year experience.
• Excellent communication skills .
• Persistent and proactive.
• Able to maintain tact and composure under pressure.
• Responsible & Able to work under pressure
• Visually presentable and well-groomed.
• Strong public speaking skills, multi-tasking and time management skills.
• Flexible, adaptable, empathetic and courteous.

Must have skills

• administration
• customer service
• clerical
• communication

Good to have skills

• Microsoft Office
• organizational skills