About the job
We are seeking an experienced and organized Project Coordinator to join our HR outsourcing company. The ideal candidate, preferably female, should have 2-3 years of experience in project coordination within a digital agency. As a Project Coordinator, you will play a pivotal role in ensuring the successful execution of client projects, collaborating with cross-functional teams, and maintaining efficient project workflows.
1. Project Planning and Scheduling:
Collaborate with clients and internal stakeholders to define project scope, objectives, and deliverables.
Develop detailed project plans, timelines, and schedules, considering resource allocation and potential risks.
2. Communication and Coordination:
Serve as the primary point of contact for clients, providing regular updates on project progress, milestones, and any changes.
Coordinate activities among various teams, ensuring seamless communication and alignment throughout the project lifecycle.
3. Task Assignment and Tracking:
Assign tasks to team members based on skill sets, availability, and project requirements.
Monitor task completion, track progress, and address any bottlenecks or issues that arise.
4. Documentation and Reporting:
Maintain accurate and up-to-date project documentation, including project briefs, status reports, meeting minutes, and action items.
Prepare and present project status reports to clients and internal stakeholders, highlighting achievements, challenges, and next steps.
5. Resource Management:
Work closely with project managers to allocate resources effectively and optimize team members’ skills for maximum project efficiency.
6. Quality Control and Assurance:
Review project deliverables to ensure they meet quality standards and align with client expectations.
Conduct quality checks, identify areas for improvement, and implement necessary revisions.
7. Risk Management:
Identify potential project risks and develop contingency plans to mitigate negative impacts on project timelines and outcomes.
8. Client Relationship Management:
Foster positive relationships with clients by providing excellent service, addressing concerns, and addressing inquiries promptly.
9. Process Improvement:
Collaborate with the team to identify opportunities for process enhancements, efficiency gains, and best practices.
Qualifications and Skills:
Bachelor’s degree in business, Project Management, or related field.
2-3 years of experience in project coordination within a digital agency or related industry.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in project management tools and software.
Ability to manage multiple projects simultaneously and meet deadlines.
Problem-solving mindset and adaptability to changing project needs.
Client-focused attitude with strong interpersonal skills.
Preferably female candidates.
If you are a dedicated and experienced Project Coordinator with a background in digital agencies and a passion for driving successful project outcomes, we invite you to apply and join our team of professionals dedicated to delivering top-notch HR solutions to our clients.
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