About the job
Overview / Responsibilities
Wood is currently looking for a Project Admin/Receptionist to strengthen our team in Dubai
Principal responsibilities include but not limited to;
Direct reports to the Lead Administrator.
Accountable for providing all systematic administrative support and technical assistance in an organised and cohesive manner for the entire Project Team, including travel arrangements, meeting room bookings, assisting visitors during business gatherings and organising all events/programs/meetings for the team, etc.
Undertake Receptionist duties on adhoc basis answer phone calls and ensure reception is always manned.
Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.
Develop an effective filing system for project key documents.
Create and maintain project team technical documents and organisation charts (MS Visio).
Assist with all local travel bookings and coordinate with Mobilisation Team on travel requirements. Ensure all travel requests are approved prior to booking travel.
Coordination of new starts within the project team, ensuring desks, IT Equipment, phones, mobiles, etc are allocated in a timely manner.
Acting as IT Helpdesk to assist on all IT requirements (installation, configuration, etc.)
Ensure all project personnel CVs are in Wood format and keep database of these.
Responsible for administrative task such as courier shipments, Office and Pantry Supplies requisition and maintenance, etc.
Attend to clerical tasks such as general photocopying, scanning, collating and filing support to project team.
Support and coordination of all project requirements.
Skills / Qualifications
Technical / Business Skills:
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Highly motivated and self-reliant
Attention to detail and problem solving skills
Confident and assertive
Open thinker and innovator
Flexible and adaptable
Accuracy and meticulous
Flexible and efficient
Excellent computer skills – Computer literate – MS Office / Visio
Business & Industry Experience:
Minimum of 5 years relevant experience
Experience of working with multi-national and multi-cultural project teams is strongly preferred
Previous experience of working in the Middle East would be an advantage
Graduate Degree holder is preferred
Clear communicator with good interpersonal skills and willingness to share knowledge and support others
An active listener with the ability to focus on customer requirements
Fluent in both spoken and written English language.
Excellent written and verbal communication skills
Strong organizational and planning skills
Strong commitment to safety
Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the worlds most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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