Office Manager Full Time

Responsibilities:

• Manage the daily operations of the office, ensuring a clean, organized, and well-stocked workspace
• Serve as the primary point of contact for all office-related needs, including facilities, equipment, and supplies
• Coordinate with vendors, service providers, and building management for maintenance, deliveries, and office services
• Manage the reception area, including phone calls and emails.
• Handle incoming mail, packages, and deliveries and manage outgoing shipments as needed
• Manage the responsibility with Dubai Multi Commodities Centre (DMCC) which includes company related government transactions, visa applications, cancellations and renewals, employment contracts, license renewal, portal updates and up-to-date company’s records.
• Handle and support bookkeeping procedures for office expenses, preparing weekly and monthly reports for the management, filing documents for further submission for audit.
• Ensure all office contracts, insurances, and legal documents are up to date and filed correctly
• Assist with organizing internal events, meetings, and team activities
• Support onboarding of new employees by preparing workstations, access badges, and welcome materials
• Maintain office policies and procedures and ensure compliance across the organization
• Provide administrative support to leadership and departments as needed (e.g., scheduling, data entry, document management)
• Coordinate logistics for office supplies, IT equipment, courier services and facility-related issues.

Requirements:

• Bachelor’s degree in business administration, Human Resources, or a related field.
• Proven experience in administrative roles, with exposure to HR tasks being a plus.
• 5 years experience with visa processing procedures and knowledge of labor laws and regulations and great knowledge of the Dubai Multi Commodities Centre (DMCC).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Familiarity with office management procedures and Proficiency in MS Office
• Ability to work independently, manage multiple tasks simultaneously, and meet deadlines.
• Flexibility to adapt to changing priorities and handle confidential information with discretion.
• Problem-solver with a proactive, can-do attitude