Office Administrator Full Time

Join a world-renowned company that pushes the boundaries of technology to support the essential sectors the world depends on every day. We ensure reliability and security by protecting critical infrastructures and assets globally, thus helping to preserve the planet and save lives.

Our values

• Innovate with a clear purpose
• Prioritize our customers
• Ensure reliability and accountability
• Stay united to be stronger

Joining Our Team Means

• Collaborating with experts dedicated to innovation and excellence in a dynamic environment.
• Becoming part of an organization that values commitment, initiative, and collaboration to help achieve common goals.
• Joining a rapidly expanding company offering long-term development and success opportunities.
• Contributing to meaningful projects that create a lasting impact.

As an Office Administrator you will be responsible for overseeing the daily operations of the office, ensuring efficiency and organization. This role includes administrative support, coordination of office procedures, and assisting staff with various tasks to maintain a productive work environment.If you want a role where you can have a direct impact on customer satisfaction worldwide, this role is for you.

As Office Administrator, you will have to

Office Administration

• Manage office operations, supplies, and equipment.
• Handle incoming and outgoing correspondence (emails, phone calls, mail).
• Maintain records, files, and databases with accuracy.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Support HR functions, including onboarding and employee records management.
• Process invoices, expense reports, and basic bookkeeping tasks.
• Ensure compliance with office policies and procedures.
• Coordinate with vendors, suppliers, and service providers.
• Provide general administrative support to management and staff.

Logistics & Supply Chain Support

• Coordinate shipments, deliveries, and inventory management.
• Track incoming and outgoing shipments, ensuring timely deliveries.
• Liaise with suppliers, freight forwarders, and transport providers.
• Maintain logistics records and documentation (e.g., shipping labels, invoices).
• Assist with customs clearance and regulatory compliance.
• Monitor stock levels and coordinate restocking with suppliers.
• Troubleshoot delivery issues and resolve logistical challenges.
• Prepare export and import documents in compliance with regulatory and customs requirements.

Warehouse

• Receive raw materials, verify them, perform transactions in the ERP, and add them to the inventory.
• Label, classify, and package products and goods.
• Inspect certain important parts upon receipt.
• Manage the warehouse, ensure cleanliness, identify materials, and perform entry/exit controls.
• Ensure order and proper maintenance of inventory materials.
• Under the supervision of your hierarchy, conduct regular physical inventory of the warehouse.
• Monitor the condition of our “emergency stock” and alert in case of a shortage of parts.

What Makes You An Asset To Our Team

• 3 years of experience in Administrative/logistics role preferably in GCC country.
• Knowledge of delivery management, customs, and incoterms.
• Experience with the SAP platform is an asset.
• Ability to organize tasks autonomously based on given priorities.
• Ability to understand interactions between various company departments.
• Intermediate computer skills and ability to work with several different software.
• Developed interpersonal skills to handle more difficult cases tactfully.
• Advanced English, both spoken and written.