Office Administrative Assistant Full Time

Key Responsibilities:

Office Administration & Management:

• Oversee the day-to-day operations of the office, ensuring smooth processes, timely completion of tasks, and efficient workflow.
• Monitor and maintain office equipment and supplies, including arranging repairs or replacements when necessary.
• Liaise with vendors, service providers, and contractors to handle office-related requests (e.g., office maintenance, equipment, and supplies).
• Maintain and organize office records, ensuring compliance with company policies and data confidentiality standards.
• Manage the office inventory, including ordering supplies and managing stock levels to ensure the office is always well-equipped.

Front Desk Operations:

• Serve as the first point of contact for all visitors, guests, and callers, offering a warm and professional welcome.
• Handle inbound and outbound calls, redirecting inquiries as needed and taking accurate messages for staff.
• Greet and assist visitors, ensuring they are properly signed in and directed to the appropriate team members.
• Maintain the reception area, ensuring it remains neat, organized, and welcoming at all times.
• Manage meeting room schedules, coordinating room bookings and ensuring rooms are set up for meetings as needed.

Administrative Support:

• Provide administrative support to various departments and leadership, including arranging travel or accommodations.
• Handle basic bookkeeping tasks, such as processing invoices, managing office expenses, and tracking budgets.
• Assist with employee onboarding, including preparing workspaces, providing office tours, and ensuring all necessary equipment is ready.

IT Support:

• Provide basic troubleshooting for hardware, software, and network issues.
• Set up and maintain office devices, including computers, printers, and routers.
• Manage software installations, updates, and licensing.
• Support IT infrastructure maintenance and data backups.
•  Assist staff with IT tools and applications to ensure effective usage.

Qualifications & Skills:

• Proven experience in an office assistant, front desk, or administrative support role.
• Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills, both verbal and written, with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office tools (e.g., Google Workspace).
• Strong attention to detail and problem-solving skills.
• Ability to handle multiple tasks simultaneously and work independently or as part of a team.
• Experience in customer service or client-facing roles is a plus.

Personal Attributes:

• Proactive and self-motivated with a positive attitude.
• Strong multitasking ability and a resourceful problem-solver.
• Excellent interpersonal skills with a focus on teamwork and customer service.

Education and Experience:

• Bachelor’s degree
• 3-5 years of experience in a similar role.

Soft Skills:

• Strong organizational and multitasking capabilities.
• Excellent verbal and written communication skills.
• Problem-solving mindset and ability to work independently.
• Strong interpersonal skills with a collaborative attitude.

This role offers an exciting opportunity for individuals who thrive in dynamic environments and are eager to contribute to both administrative and technical facets of office operations.

Benefits

• Health Insurance
• Life Insurance
• 22 working days of holidays
• Flexible work environment: at KAVAK, we value your well-being. We understand the importance of work-life balance and offer a flexible work model, so you can pursue your passions outside of work.
• Preferential price for retail cars upon completion of probation period
• Diverse and inclusive company culture: our team that spans continents, cultures, and backgrounds. This diverse workforce brings together a wealth of ideas and experiences, enriching your professional journey.