Office Administration Full Time

About the job
ROLE PURPOSE

Overall management of the office including coordinating administration and operational processes related to day-to-day management. Provide support to the leadership team and other members of the Aspen team.

KEY PERFORMANCE AREAS:

Day to day operations and management of Service Hub office.
Handle business travel arrangements as required.
Handle incoming and outgoing correspondences, including drafting replies, answering queries, and or referring the same to the relevant individual(s), as appropriate.
Coordinate visits of from overseas offices and covering all aspects of their travel, accommodation, business meetings and social activities.
Manage Office Pantry, groceries, and office supplies.
ACL/review and upload new contracts on the system and manage the renewal and termination letters.
Handle quarterly reports (Admin, Travel, Office management reports).
Provide support to the leadership team as needed.
Handling Petty cash and reconciliation monthly.
Meeting and managing relationships with vendors, Hotels, and travel agencies.
Maintain communication with suppliers for office maintenance and assign them accordingly.
Maintain communication with Building management for all requests, permits, maintenance etc.
Receive invoices from vendors, create POs and coordinate with accounting department to ensure all invoices are paid on time.
Handle DHL/Aramex shipments as needed.
Provide support for meeting bookings.
Ensure all vendors contracts are renewed as required.