About the job
We are currently searching for a part time Finance administrator Emirati National only to join our team in Dubai. As and administrator you will work closely with the finance and operations discipline to provide administrative support to the team.
What Will You Be Doing…
Supporting New Starters: – Setting up finance and operations induction meeting
Arrange and Coordinate Auditors meetings with Finance, Project Directors and Partners for year end and interim audits as required
Arrange and Coordinate ISO (quality, environment, H&S) meetings with internal/external auditors and internal stakeholders (Project leaders, Finance and Operations Director, Project Directors, and Partners)
Follow-up action plans to ensure closing non-compliance items resulting from the audits
Ensuring copies of monthly sales and purchase invoices are being saved on SharePoint and flag for any missing ones
Liaising with the stakeholders for review and approvals of expenses in WorkFlows
Liaise with the headquarter to organise and coordinate the Finance and Operations forums
Managing the holiday calendar for the finance and Operations team.
Update and maintain Buro Happold’s Internal SharePoint pages on Magellan for teams
Coordinate and arrange Career Path Objective meetings for the team twice a year
Liaison with L&D for the implementation of courses, events etc
Commitment to self-learning/development
Ensure that common systems and templates are set up and that any problems are communicated to IT Support
Ad-hoc support on transversal project
Support on timesheets corrections where applicable, perform month end amendments where required
What will in need to be successful in this role?
Relevant qualification or working toward a relevant qualification
Proven experience in a comparable role demonstrating a solid foundation in administrative support
Strong team player capability, Proven ability to effectively prioritise workflow
Effective communication in English
Understanding of relevant policy and regulation
Excellent IT skills and proficient user of:
MS365 suite of applications, databases,
Working knowledge of InDesign, Photoshop and Illustrator
Setting up and maintaining administrative procedures and quality management systems
Maintaining quality management systems
Supporting a team of people as well as working on a one-to-one basis
Be you at Buro Happold
Buro Happold is proud to be a practice of a diverse range of professionals. We actively promote inclusivity to enable every individual to reach their full potential, the more inclusive we are the better our work will be.
We are working to change the lack of representation of minority groups in the built environment, and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
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