Facilities Coordinator Full Time

About the job
WE’RE HIRING!!! FACILITIES COORDINATOR

ABOUT US:

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

INGENUITY:

EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE’D ENCOURAGE YOU TO SHOW YOUR INGENUITY

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments.

We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JOB TITLE: FACILITIES COORDINATOR

REPORTS INTO: REGIONAL FACILITIES MANAGER SEME

ABOUT THE ROLE:

The Facilities Coordinator will assist the Regional Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk.

The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

KEY RESPONSIBILITIES:

Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives
Develop a close working relationship with key client stakeholders/partners, landlord, managing agents and all of the facilities vendors
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders in the internal financial management platform
Assist with the monthly accrual reports and help monitor the finance trackers
Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
Assist in the implementation of the property risk management program and industry best practice operations
Maintain premises in neat and good working condition at all times
Maintain duplicate office keys in good order
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Provide support for regular management reports and projects as required
Achieve key performance indicators (KPI) and service level agreement (SLA) targets

WORKING LIFE:

On a daily basis you will be working across one site.
The main business language spoken in our offices is English. Knowledge of English and the local language is essential
On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota
On occasion you will be required to attend emergency call outs to ensure business continuity
The role will be structured on a shift basis over a 5-day week

ABOUT YOU:

You are keen to develop within the workplace, spending time supporting a multi- disciplinary team gaining knowledge and expertise
You work collaboratively as part of a team to solve problems with professionalism and service focused approach
You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
You are open and have good communication skills
You strive for excellence in what you do and share ideas for improvement
You are familiar with computer equipment and programs (Word, Excel and Outlook)
You are adaptable to work to requests and projects that may vary from day to day