Facilities Clerk Full Time NEW

Job Overview:

Handling administrative tasks such as creating purchase orders, coordinating with suppliers, and assisting in cost negotiations.

Responsibilities:

• Update the contacts’ directory of all Saudi Snacks Locations: Dubai, Abu Dhabi, Fujairah, Um Al Quwain, and Al Ain.
• Arrange courier & dispatching mail from HO to all locations
• Handle HR Projects’ material as per the projects’ timeline.
• Arrange annual leave and business travel of employees by coordinating with travel agencies and manage SAP system PO from creation until invoice submission to Finance.
• Handle Petty Cash Fund.
• Gather requirements for Office forms and supplies, toiletries & pantry items for the 5 offices in UAE on a monthly basis.
• Analyse & audit monthly bills and process payment for Etisalat, DU, utilities, courier, and all contracted services.
• Analyse monthly Mobile usage deductions and send out a copy of billings via email to the concerned employees.
• Liaise with companies to repair electrical, plumbing, A/Cs and other office equipment for 5 locations.
• Assist and complete administrative requirements in activities related to developing a conducive & cherished work environment i.e., Celebrating birthdays, company events and other engagement activities.
• Establish good alliances with suppliers and contractors and do regular follow-ups to ensure good and timely services.
• Negotiate contracts related to file storage, manpower, electrical, plumbing, office repair & maintenance, garbage collection, drinking water, etc; and process the renewal every year.
• Support in driving internal communication agenda.
• Look for suppliers and conduct quality check on uniform requirements of frontlines employees in sales and logistics.
• Highlight all challenges with potential improvements and propose solution.

Others

• Vendor Registration in MyBuy (Ariba).
• Manage the end-to-end process from getting quotes to PO creation and timely submission of invoices in Ariba system.
• Perform other duties as directed by the department manager.

Qualifications

Qualifications:

• Facility Management
• Invoicing
• SAP and Ariba Systems knowledge and experience.