Executive Assistant Full Time

We are seeking an experienced and bilingual Executive Assistant / Personal Assistant to provide dedicated support to the Executive Chairman, based in Dubai.

The role requires a high degree of professionalism, organization, and discretion, offering both business and personal support to ensure the Chairman’s day-to-day operations run seamlessly.

Key Responsibilities

• Manage a complex and dynamic calendar, schedule internal and external meetings.
• Prepare meeting rooms and materials, and take minutes when required.
• Coordinate business travel and logistics, including flights, hotels, visas, and agendas.
• Prepare correspondence, presentations, and reports with a high degree of accuracy.
• Draft and send communications on behalf of the Chairman.

Personal Support

• Arrange personal and family-related appointments (medical, educational, etc.).
• Coordinate family travel, accommodation, and other logistics.
• Handle family-related administrative communications and documentation.
• Provide ad hoc personal assistance and project oversight as requested.
• Administration & Coordination
• Process and track expense claims, liaising with Finance as needed.
• Maintain document filing systems and handle confidential information with care.
• Oversee select projects or initiatives on behalf of the Chairman.

Requirements

• Currently based in the UAE (Dubai-based role).
• Must be fluent in English and Arabic (spoken and written); French is a plus.
• Bachelor’s degree in Business Administration or a related field.
• Minimum of 5 years’ experience in a similar EA/PA role, preferably supporting C-level executives.
• Strong organizational and multitasking abilities.
• High attention to detail and strong communication skills.
• Proficiency in Microsoft Office.