Executive Assistant  Full Time

Introduction

At Star International School Mirdif, we are proud to grow the future leaders and global citizens of tomorrow — young people who will Go Beyond and change our world for the better. Through amazing learning experiences and personalised pathways, we ensure every member of our Star Family achieves their personal best — both inside and beyond the classroom.

The role of Executive Assistant to the Principal and SLT is a pivotal position at the heart of our school’s leadership. You will be the organisational backbone, communication bridge, and calm voice of reason in a fast-paced and people-centred environment. You will work closely with the Principal and Senior Leadership Team (SLT) to ensure that the school runs smoothly, front-of-house operations reflect our high standards, and every parent, staff member, and visitor experiences our warm, professional culture.

Purpose of the Role

To provide high-level executive, administrative and strategic support to the Principal and SLT. The post-holder will lead the daily coordination of front-of-house operations, manage key relationships across the school community, and uphold the values of kindness, excellence, and accountability. They will play a central role in school communications, inspection preparation, parent experience, and cross-departmental coordination.

Key Responsibilities

Executive Support & Leadership Liaison

• Manage the Principal’s diary, communication, correspondence and confidential records.
• Serve as the key point of contact between the Principal/SLT and internal or external stakeholders.
• Represent the Principal with professionalism and discretion, acting as their voice in day-to-day coordination of key messages, staff briefings, meetings, and school-wide expectations.
• Assist with budgeting and financial administration, including accurate tracking of Principal-related expenses.

Reception Oversight & Front-of-House Leadership

• Line manage the reception team, ensuring outstanding customer service and day-to-day operational excellence.
• Oversee all front-of-house procedures, including visitor management, school email and phone communications, and hospitality for events and inspections.
• Ensure that all reception and administrative staff uphold the school’s values and culture in their daily interactions.

Parent Experience & Cross-School Coordination

• Work closely with the Marketing Officer, Admissions Team, Facilities and IT to ensure smooth running of parent-facing events, welcome days, and community celebrations.
• Support the planning and delivery of parent engagement experiences, from information evenings to cultural and award events.
• Act as a key liaison with families, handling sensitive communications and responding to queries with care and clarity.

Inspection & Accreditation Coordination

• Take lead responsibility for updating the DSIB/inspection portal and preparing required documentation for visits.
• Coordinate logistics and communication during external inspections, accreditations, and audits, acting as the central liaison for all departments.
• Ensure the school is inspection-ready at all times by maintaining accurate records and clear protocols.

Systems, Problem-Solving & Communication

• Maintain clear systems and protocols for SLT communication, scheduling, and school-wide updates.
• Proactively identify and solve issues, coordinating across departments to ensure seamless daily operations.
• Model a solution-focused mindset and demonstrate emotional intelligence and professionalism in every interaction.
• Support whole-school initiatives aligned to wellbeing, safety, and community culture.

Qualities and Expectations

• Exceptionally organised and dependable, with outstanding attention to detail.
• A calm, proactive communicator who interacts positively with students, staff, and families.
• Discreet, trustworthy, and confident working with highly confidential information. Emotionally intelligent, solutions-focused, and committed to accountability with kindness.
• Aproud ambassador of the Principal’s vision and the school’s mission to Go Beyond.

Working Hours & Leave

• Monday to Thursday: 7:10am – 4:30pm
• Friday: 7:10am – 12:00pm
• Availability required outside regular hours for key school events inspections or emergencies, as agreed with the Principal.
• Follows academic staff leave, excluding the summer where a return is expected two weeks prior to the academic year to support leadership preparation and new staff induction.