Executive Assistant Full Time

Company Description

Lean enables companies to seamlessly connect to their users’ bank accounts to initiate real-time payments and retrieve their account information. Our products have garnered the trust of leading companies and enabled them to deliver powerful experiences when connected with a user’s bank account, allowing users to perform prudent financial planning, get better rates on loans, transfer money to friends, and more, without compromising on privacy or security.

Responsibilities

• Diary management – scheduling meetings and calls, dealing with diary conflicts, making reservations, dealing with event invites and taking full ownership of the CEO’s diary and its smooth-running
• Travel management – booking accommodation, flights, transfers and any other travel requirements for any trips the CEO has (business or personal), making sure everything is done in the most cost-effective way possible, and ensuring that arrangements are accurately portrayed in the diary and to colleagues on a need to know basis
• Ad hoc personal tasks – including but not limited to the CEO’s household staff, family, events, planning and management of multiple properties across numerous countries
• Creating and maintaining various databases and spreadsheets to track and organize data (e.g. contacts, spending etc)
• Working closely with the Chief of Staff, you will have a key role in obtaining context from internal stakeholders and be able to present that information concisely such as meeting notes, internal processes & announcements. You’ll have to be comfortable engaging with senior managers independently to do this and act as a trusted advisor to our CEO.

Minimum Qualifications

• 2 years experience working in a Personal Assistant/Executive Assistant role
• Experience working in a startup environment
• Excellent verbal and written communication skills, communicating with professionalism, tact and ease to all parties
• Strong organization and attention to detail
• Tech savvy (e.g. G-Suite, Mac OS etc)
• Proactive self-starter, managing your workload autonomously with confidence
• Ability to work well under pressure, multitask with ease, and manage your time effectively
• Outstanding problem-solving skills, including critical thinking, decision-making, and creativity