Executive Assistant Full Time

What You’ll Be Doing

As the Executive Assistant, you will play a critical role in overseeing a wide range of administrative, operational, and support functions to ensure the efficient and effective day-to-day operations of the business.

• Manage the CEO’s diary and appointments.
• Screen incoming calls and correspondence and respond independently when required.
• Liaise with relevant individuals, departments, and external customers and suppliers on CEO’s requests and submissions.
• Assist in presentations and other reports and documents as needed.
• Manage in coordination with travel department travel plans, itineraries, expenses.
• Assist in planning and organizing visits of selected visitors.
• Create and maintain database, spreadsheet files and digitally archive documents, records, and reports.
• Arrange and coordinate events etc. when required.
• Proof reading of material (emails, documents, social media posts, etc).
• Attend meetings alongside or on behalf of the CEO to take detailed minutes and gain insights into key messages from brands and partners.
• Create and maintain updated pending “to do” lists.
• Keep CEO up to date with deadlines.
• Ensure the preparation of meeting rooms for any CEO meeting.
• Greet and host all external visitors.
• Coordinate with IT and ensure IT equipment is up to date.
• Support the CEO with managing and optimizing social media platforms, including LinkedIn.
• Provide copywriting support for CEO-related materials such as press releases, internal and external conference speeches, and other communication needs.

What You’ll Need To Succeed

• Experienced in managing or leading multiple projects simultaneously
• Strong stakeholder management
• Adaptive, Pro-active, Solution oriented
• Excellent written and verbal communication skills
• Ability to work under pressure and prioritize
• Proficient in Microsoft Tools
• Proficient in the use of outlook