Executive Assistant Full Time

What You’ll Do

• Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.
• Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.
• Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Act as a liaison between the VP and internal/external stakeholders, ensuring smooth communication flow.
• Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.
• Handle confidential information with discretion and maintain a high level of professional integrity.
• Assist with organizing team events, meetings, conferences, and technical workshops.
• Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.

Qualifications

• Bachelor’s degree or equivalent experience in business administration, management, or a related field.
• 10+ years of related experience in large Multinational Organizations

Skills

• Proven experience as an executive assistant or in a similar role supporting senior leadership.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Excellent problem-solving skills and attention to detail.
• Flexibility and adaptability in a fast-paced environment.
• Professional demeanor and a positive attitude.
• Experience with project management tools and software is a plus.
• Demonstrated ability to communicate and coordinate with others.
• Skilled in navigating & collaborating with multiple stakeholders in a complex organization.
• Strong sense of urgency & solid organization skills, able to resolve problems efficiently.
• Self-motivated & driven.

What We Offer You

• Being part of a company that has been in business for more than 100 years, is well known in the industry, and has a major impact on the energy industry
• Work in a company that is commitment to Inclusion & Diversity and Sustainability
• Annual mentoring program, Eaton University, a reward, and recognition system
• Ongoing Learning and Career Development Opportunities in a global company. Build your career and apply internally for our open positions worldwide
• Strong, agile and diverse team locally and globally
• Strong processes and state-of-the-art systems and tools
• Structured employee development processes, open feedback culture with development plans
• Detailed induction support and well-structured onboarding
• Balance your work and life with a hybrid worktime model