Document Controller Full Time

About the job
AESG is an international specialist consultancy, engineering and advisory firm, with offices in London, Dubai, Abu Dhabi, Singapore and Riyadh, dedicated to help solve our clients greatest challenges, through collaboration, innovation and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

Job Description

We are looking for a Document Controller with a minimum of 5 years of professional experience in the management of document control processes, administrative support and experience in utilising Aconex / BIM 360 preferably in the engineering / architecture consultancy sector. This role offers an excellent opportunity for a motivated professional seeking a dynamic role within a growing and ambitious company with a unique service offering.

This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East whilst ensuring an exemplary level of quality, organisation, coordination, and communication skills are maintained throughout.

If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team.

Key Accountabilities and Activities:

Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals. This may be via an online portal (ACONEX / BIM 360 etc)
Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager
Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals and other forms of pertinent documents from the client and subcontractors
Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
Maintain Project Documentation as per ISO standards
Working closely with clients and divisional leaders to ensure an exemplary level of quality
Successful closeout and handover of documentation as required by line manager
Working with our multidiscipline team to ensure coordinated outputs
Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
Preparation and checking of drawing registers
Update drawings in accordance with Drawing Register.
Follow-up with team members and others for open status items to be closed down.
Maintain Project Documentation as per ISO standards.
Electronic-transmission of documents
Data input to database related to document receiving & tracking document.
Archiving contract/project documents
Successful closeout and handover of documentation as required by line manager
Other duties as requested from time to time.

The ideal candidate fits the below profile:

Strong communication skills
Committed to technical excellence
Good relationship builders (internal and external)
Collaborative personality

Essential Skills:

Degree in Business Administration or a related field
Minimum of 5 years experience in management of document control processes
Solid understanding of bid writing, design and coordination of multidisciplined engineering projects
Previous experience working for an engineering consultant or architectural design firm
Experience in utilising Microsoft Office, Aconex, BIM360 or similar Electronic Document Management Systems
Experience in the setup of document control filing system

Why join AESG?

AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.

Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.

The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.

Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.

As an employee of AESG you can expect:

Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
Working on some of the worlds leading developments and tackling our clients greatest challenges
Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
Highly collaborative approach across the different technical service offerings
Internal and external training opportunities where do you want to take your career? Well help you get there!
Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment
To be part of a dynamic and motivated team with an amazing team culture

Document controllers maintain project documents. They ensure that accurate information is distributed throughout an organisation, on time, to the people who need it.