Document Controller Full Time NEW

About Wynn Al Marjan Island

On schedule to open in the United Arab Emirates in early 2027, Wynn Al Marjan Island has been created as an opulent and entertaining beachside destination for discerning guests to play and relax. Located less than 50 minutes from Dubai International Airport, this integrated resort offering 1,530 rooms and suites, 22 restaurants and lounges, a theatre, nightclub, and five-star spa is currently under construction on a picturesque island that gracefully curves into the Arabian Gulf.

About The Position

Wynn Al Marjan Island is currently seeking a Document Controller to join the resort’s Facilities team.

Responsibilities

The primary duties and responsibilities of this role are:

• Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving.
• Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions.
• Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards.
• Track document reviews, outstanding revisions, and coordinate approvals with Directors and SMEs.
• Support creation, formatting, and consistent branding of all department documents.
• Maintain structured digital filing systems across shared drives and document management platforms.
• Ensure documents are indexed correctly for rapid retrieval.
• Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs.
• Assist in proof reading and formatting documents.
• Prepare correspondence, reports, presentations, and briefing documents.
• Manage communications, meeting agendas, scheduling, and minutes.
• Track CAFM/Maximo work orders and ensure documentation is recorded and closed correctly.
• Coordinate document submissions from vendors and contractors including RAMS, service reports, and inspection certificates.
• Maintain registers for inspections, permits, calibrations, and statutory documentation.
• Compliance & Safety Documentation
• Maintain all compliance records for authorities such as Civil Defence, EPDA, and OSHAD/DCD.
• Track expiry dates and renewal requirements for statutory documents, permits, inspections, and certifications.
• Manage PTW logs, safety training records, and incident documentation.

About You

The ideal candidate for this position will have the following experience and qualifications:

• Minimum 2–3 years of supervisory experience in dining operations, preferably in staff accommodation or hospitality settings.
• Proven ability to lead, motivate, and develop multicultural teams in a fast-paced environment.
• Fluent in English; additional languages (e.g., Arabic, Hindi, Tagalog) are a plus for effective staff interaction.
• Familiarity with HACCP, food safety regulations, and workplace health standards.
• High school diploma required; diploma or certification in document control, administration, or information management preferred.
• Experience as a document controller or administrative assistant, ideally in engineering, construction, or facilities.
• Proficiency in Microsoft Office Suite and document management systems.
• Strong organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality.

About Wynn Al Marjan Island’s Benefits

We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package and as well as life insurance, incentive programs, and other employee benefits . The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.