Admin Executive Full Time

About The Job

• The administrative executive is responsible for all day-to-day operations within the administrative team.
• Supporting any administration requirements for smooth operations such as documentation, billing, and reporting.
• Ensuring that operation is running efficiently and with zero error approach, while providing expected customer service levels.
• Demonstrate Continuous Improvement Process focus (CIP).
• Following appropriate SOP’s and quality standards.
• Health and safety standards are being communicated and followed.
• Reporting and information requirements are being met daily and communicated properly to internal / external stakeholders.
• Create and edit export documents for customers as per the procedures set with the customers.
• Perform manual order creation for specific customers, as required.
• Create and release picklist and coordinate with warehouse team to complete the process before KPI.
• Delete and cancel outbound orders as per customer request.
• Create a load list for the shipments scheduled.
• Create exit BOE gate pass for the shipments scheduled.
• Preparation of visitor Gate passes
• Generating LPO for stationery items monthly, maintaining consumption or stock report for the same.
• Always maintain proper documentation practice and controls.
• Work as mediator between customer service team and warehouse operations team.
• Follow up with operations team in case of any delay in operation.
• Create export documents for multiple customers.
• Work overtime as may be required from time to time.
• Assist with the warehouse billing for the assigned clients and cost invoices sending for booking.
• Preparation of ASN for non-EDI customers.
• Organize workload and timely application of documentation in line with set KPI’s.
• Ensure that all duties assigned are carried out according to the policies and procedures set forth by the company.
• Supporting aggregation system activities like order generation, Import permits submission.
• Execute assigned tasks in a compliant manner following internal SOP’s and GDP training.
• Job filing on weekly or monthly basis.
• Archiving hard copies and soft copies in the designated location monthly.
• Prepare work instructions when needed.
• In addition to your specific job responsibilities, you may be called upon to carry out specific assignments by your supervisor / manager.

About You

• Bachelor’s degree / Mater’ degree in Business administration.
• 2+ years of experience in logistics coordination and billing operations.
• Proficient in all Microsoft office applications (Excel, Word and power point)

About Our Benefits

• A strong Team Spirit and a lot of fun together
• A safe, multi-cultural and inclusive environment
• Individual opportunities for growth and development