Executive Assistant  Full Time

We’re Hiring: Event Assistant (4-Month Contract)

• Location: Dubai
• Duration: 4 Months (October 2025 – February 2026)
• Experience: 2+ Years in the Events Industry (Mandatory)
• Visa: Candidates with their own visa are mandatory
• Work Mode: 4 days in office + 1 day WFH (flexible WFH day)
• Working Hours: 9:00 AM – 6:00 PM (flexible: 8:00 AM – 5:00 PM)

Our client, a leading organizer of B2B events and exhibitions, is looking for a passionate Event Assistant to join their team and support the World Health Expo. This is an exciting opportunity to gain hands-on experience in international event management and work alongside industry leaders in healthcare exhibitions.

About the Role

As an Event Assistant, you will provide essential coordination and administrative support to ensure the smooth planning, execution, and follow-up of large-scale healthcare events. You will collaborate closely with the Event Management Team and senior directors, gaining valuable exposure to both operational and executive-level tasks.

What You’ll Do

Event Management & Coordination (50%)

• Support planning, execution, and delivery of major healthcare events.
• Coordinate with vendors, exhibitors, sponsors, and internal teams.
• Assist with event logistics, registration, and VIP hosting.
• Prepare running orders, event briefs, and post-event reports.
• Track contracts, invoices, and supplier payments.

Executive & Administrative Support (50%)

• Handle official correspondence and document preparation.
• Manage meeting agendas, minutes, and follow-ups.
• Coordinate travel, accommodation, and visa arrangements.
• Support expense reporting and filing.

What Were Looking For

• 1-2 years of experience in events, administration, or executive support.
• Proven ability to handle multiple priorities in a fast-paced environment.
• Strong organizational and communication skills.
• Proficiency in MS Office, Google Workspace, and project management tools (Asana, Trello, Cvent).
• Professionalism, discretion, and attention to detail.

Why Join?

• Be part of the worlds largest healthcare portfolio of events.
• Gain exposure to international stakeholders and high-impact projects.
• Work in a dynamic, supportive, and ambitious team.
• Mentorship and development opportunities within a global organization.