Administrative Assistant to the Provost Full Time

About the job
Salus University, founded as the Pennsylvania College of Optometry in 1919, is today a diversified, globally recognized professional academic center of learning that offers a wide range of degree programs in the professions of Optometry, Audiology, Physician Assistant, Public Health, Education and Rehabilitation for the Blind and Visually Impaired, Biomedicine, Occupational Therapy and Speech-Language Pathology. Effective July1, 2024, Salus and Drexel Universities will close on a long-planned merger agreement.

Salus operates four clinical facilities in the Philadelphia area that provide highly specialized vision, hearing and balance, and speech-language pathology services. The University has more than 1,100 students, including PhD candidates, and more than 12,500 alumni worldwide. For more information, please visit www.salus.edu.

Salus University is seeking a responsible individual to fill the Full-Time position of Administrative Assistant to the Provost. The Administrative Assistant to the Provost supports the daily operations of the Office of the Provost/VPAA by providing direct administrative assistance and support to the Provost/Vice President of Academic Affairs with responsibility for coordinating project activities, events, information retrieval, and complex administrative and policy matters. The Assistant to the Provost will ensure that the Office of the Provost/Vice President of Academic Affairs operates effectively and efficiently while maintaining a professional environment and a high level of confidentiality.

Education, Experience, Skills And Other Requirements
Minimum of a bachelor’s degree with additional post-baccalaureate and graduate education preferred.
A minimum of five years of administrative and clerical support experience providing records management, budget management, and data entry assistance.
Knowledge of general office, SUS, DCU, Board of Governors, Board of Trustees, and other administrative principles, practices, and protocols.
Knowledge of and ability to operate a personal computer with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Understanding of budgetary and planning processes using Excel.
Ability to work across productivity platforms (both Microsoft and Google).
Ability to work across communication platforms (like Zoom and Google Meet).
Experience with data management systems like Jenzabar.
A general understanding of accreditation and compliance requirements as well as a willingness to learn about them.
Experience with events and event management in an academic environment.
Ability to keep appropriate matters confidential.
Ability to exercise sound, independent judgment when making decisions as well as functioning calmly and effectively during times of stress/crisis.
Ability to communicate effectively both verbally and in writing.
Ability to maintain effective working relationships within the office as well as with other academic and administrative divisions.
Ability to coordinate, delegate, and implement assignments in order to meet deadlines.
Ability to work in a multi-cultural environment and to interact effectively with a broad spectrum of internal and external constituents.
Strong scheduling and prioritization abilities related to maintaining the Provost’s calendar and coordinating meetings and events among the schedules of the President’s Cabinet, the Deans’ Council, the University’s Faculty Senate Organization and others.

Goal start date: July 5, 2023.

Salus University is an Equal Opportunity Employer.

Women/Minorities/Veterans/Disabled are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to their race, color, national origin, sex, religion, veteran’s status, disability, affectional orientation, gender identity, or other legally protected status.