Administrative Assistant Full Time

MAIN PURPOSE

Assisting the Executive Assistant in all the tasks related to office administration, in coordination with the other team members of the Maison.

Key Responsibilities

Assisting in:

• Managing schedules and agendas for Executive Committee members
• Organizing trips, meetings, and conference calls
• Preparing files and gathering all necessary information on a request basis
• Maintaining the file and assisting in shipping gifts during special events for President’s guests

General Administrative Tasks

• Prepare requested letters incl change of title letters, promotions, extension of contracts etc
• Update managers on probation period end date and prepare confirmation of probation letter
• Respond to employees’ inquiries on HR admin related topics, systems, programs, processes

Liaising with the local and international teams, Richemont teams, and external contacts for:

• Announcements/flow of information
• Support International Executive Committee members visiting Dubai
• Support President’s special guests

Provide Support For Organizing Events Such As

• Team Building
• Regional events
• Office organisation and follow-up with employee

Any other general administration and coordination needed as requested by the Executive Assistant.

PROFILE

• Previous experience working in a similar capacity/role
• Good knowledge of MS Office; Word, Excel, PowerPoint, Teams, etc.
• Strong organization skills, ability to work to deadlines, and manage workload efficiently