Administrative Assistant  Full Time

Job Description

Day-to-Day Operations

• Create and maintain various documents and records as required; maintain an updated manual and electronic filing system.
• Issue memos and circulars as necessary.
• Process daily man-hours records and manpower requirements.
• Liaise with other departments on man-hour job numbers., manpower, equipment and materials, services, and assistance required in the completion of the operation of the mechanical department.
• Maintain department personnel and production files, administration of disciplinary actions, counselling and welfare, leave programs for foremen and workers, promotions, transfers and training, etc.
• Perform duties of an admin assistant in his absence.
• Follow the day-to-day operations related to your job to ensure continuity of work.
• Maintain a shared team calendar and meeting minutes, record actions, and follow team members to progress action completion.
• Office seating arrangements and coordination of movement of personnel between offices.

Minimum Qualifications

• Bachelor’s degree in any discipline.
• Secretarial/Administrative.
• 3–5 years’ relevant experience in the administrative/secretarial field
• Proficient in MS Office applications.
• Ability to maintain electronic/hard copy files and scan and manipulate documents.
• Ability to maintain strict confidentiality.
• Secretarial skills.