Overview:
We are seeking Data Controller/Admin Assistant to manage and maintain the accuracy, confidentiality, and integrity of company data across our internal CRM system, client portal, and physical document archive. The ideal candidate will also support day-to-day administrative operations.
Key Responsibilities:
- Maintain and regularly update the internal CRM system with accurate client and operational data.
- Manage data flow and storage for the client portal, ensuring consistency, privacy, and ease of access.
- Organize, archive, and track physical documents and folders, ensuring traceability and compliance with internal policies.
- Perform routine audits of digital and physical data to ensure completeness and accuracy.
- Perform different administrative tasks, such as license renewals, insurance, Visa and etc.
- Scan, file, and categorize incoming documents from clients and stakeholders.
- Handle general administrative duties such as note-taking, document formatting, and coordination with internal teams.
- Assist in preparing standard templates, reports, and internal checklists related to client onboarding and documentation.
- Coordinate with IT and external service providers for secure data storage and access solutions.
Traits:
- Confidentiality
- Accuracy
- Detail Oriented
- Committed
- Strategic thinker with a positive, can-do attitude
- Strong multitasking and time management skills
Requirement:
- Bachelor’s degree (mandatory) preferably law related
- Minimum 1 year of experience in an administrative or secretarial role preferably from a law firm (mandatory)
- Fluent in English (spoken and written)
- Strong team player
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently with minimal supervision
What we Offer:
- Strong investment in your professional development (internal & external training)
- Annual flight ticket (after the first completed year)
- Company visa and health insurance
- Annual performance bonus (if applicable)
- Working hours: Monday to Friday, 8:00 AM – 5:00 PM
- Brand-new Grade A office in Uptown Tower, JLT