Admin Assistant (Emirati National) Full Time

About the job
Responsibilities
General Administrative Support:
Provides administrative/secretarial support to the SVP/VP and his team members.
Greet and host guests and office visitors with courtesy and respect.
Maintains a hard copy or electronic calendar for the responsible SVP.
Follows Hill International Standard Office and Projects Document Control Procedure. Collects, reviews, and distributes incoming hard copies and electronic mail. Independently handles mail, not requiring the SVP’s attention. Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VP’s signature.
Coordinates complex travel arrangements.
Photocopying, scanning and filing documents.
Prepares, copy, submit and file expense reports using VantagePoint.
Process vendors’ invoices in coordination with Finance Department.
Performs other administrative assignments as required.
Be part of the Operations/Admin Team when required.

Other Administrative Assignments (if And When Required)
Front Desk Operations:
Answering phones and routing calls.
Maintaining office fax machines, copy machines and printers.
Managing the office drivers’ schedule e.g. organizing daily pickup, drop off and document deliveries.
Arranging for courier pickup as required.
Ordering office and kitchen supplies and coordinating the delivery.
Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients etc.
Office Operations:
Assisting with event/meeting planning.
Coordinating and (when necessary performing) the clean-up and organization of the office.

Qualifications

Degree in office management or equivalent from a technical institute.
Excellent command of written and spoken Arabic and English.
Literate with MS Office Suite, Word, Excel, and Outlook.
Able to perform multiple tasks simultaneously.

About Us

Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at www.gisi.com .

Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

Phone, email, and calendar management, internal communications, preparing reports, maintaining office equipment and office supplies, and some human resources functions.