Admin Assistant Full Time

About the Company 

We are the world’s leading Geo-data specialist, collecting and analysing comprehensive information about the Earth and the structures built upon it. Through integrated data acquisition, analysis and advice, we unlock insights from Geo-data to help our clients design, build and operate their assets in a safe, sustainable and efficient manner.

Responsibilities 

• Assist and support the Administration department with the workflow.
• Manage reception along with receptionist on daily basis.
• Support staff in assigned project-based work.
• Prepare and maintain purchase order and liaise with the suppliers.
• Support Admin Manager for all Dubai and JAFZA office admin matters.
• Support in management tasks such as arranging meetings, travel, transport and accommodation, restaurant reservation etc.
• Support in organizing meetings (internal / external), events and conferences.
• Maintain well organized filling / Archiving system for all office records, documents.
• Order and maintain office supplies and coordinate with the facility management company for maintenance issues.
• Manage office supplies, equipment, furniture, computer and telephone services, and product orders.
• Contributes to team effort by accomplishing related results as needed.
• Support all tasks related to efficient and smooth running of the front desk.

You Bring (qualifications & Experience)

• Must be a UAE national with a Family Book.
• Previous experience in administrative support is advantageous.
• Excellent communication skills in Arabic and English, both verbal and written.
• Problem-solving/judgment the ability to observe, think critically and to solve problems using data, analysis, interpretation, and reasoning skills.
• Proactive, adaptable and willingness to learn in a fast-paced environment.