Admin Assistant Full Time

Company Description :

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

Overview of the role:

The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store.

What you will do: –

Description of Accountability:

• MIS (Store/RO) – Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
• Maintain data in the system to facilitate easy access to information when it is required.
• Maintain and update information relating to staff in the store.
• Liaise with the Regional Operations and HR Office.
• Stock Control and Operations
• Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
• Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
• Follow-up with suppliers for outstanding invoices and settle any outstanding payments
• Cash Office responsibilities including the following:
• Daily reconciliation of store takings & reports
• Banking/Foreign Exchange
• Store Petty Cash
• Tallying of safe fund daily
• Credit Card Reconciliation
• Ensure accurate reports are provided to Admin Management to enable commercial decisions.
• Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
• Ensuring that the accuracy of stock received from the warehouse is accounted in the system
• Ensuring Periodic stock accuracy checks with commercial team’s co coordination.
• Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
• Ordering of Stationary for the Store / Admin Team

Required Skills to be successful:

• Advance MS Office. SAP experience would be beneficial.
• Strong/excellent attention to detail
• Results-orientated
• Excellent working knowledge of MS Office
• A high level of customer focus and the ability to understand customers’ needs
• Strong analytical and numerical skills with experience in producing trade reports and analysis
• Ability to learn new technology quickly

What equips you for the role:

• High School degree (bachelor’s degree preferred)
• 1-3 years of retail sales experience.
• Analytical
• Time Management
• Communication
• Teamwork