Admin Assistant Full Time

The Team

Our team is driven by a shared commitment to growing the local client platform offering global solutions. We are proud of our diverse team, bringing together a range of backgrounds, experiences and skill sets. An opportunity has arisen for a (Senior) Administrative Assistant to join the Global Corporate and Investment Banking Group based in our Dubai office. In this role you will support Senior Management and/or a team of bankers within their respective division. This role requires strong organizational skills, attention to detail, and the ability to manage both individual tasks and joint team responsibilities effectively.

Responsibilities

• Diary management, including organising internal/external meetings
• Handling sensitive and confidential material and information
• Establish professional and effective communication at all levels with internal stakeholders and assistants in your area
• Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.
• Manage professional response to telephone calls, taking ownership of queries
• Management of email system, prioritising and responding where appropriate.
• Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained
• Arranging conference calls and video conferences internally and externally Understanding the internal systems such as Concur, iTrack forms/Salesforce/ (Training will be given for all internal systems).
• Handling expenses using Concur system – with a general understanding of the bank’s policies Pre-empt and highlight to the Business Manager out of policy expenses

What We Are Looking For

• Candidate open to work full-time, who is fluent in English and preferably Arabic
• Proven experience as an administrative assistant, office manager, or in a similar role, preferably in Corporate or Investment Banking.
• Proactive style and ability to work independently and as a team player
• Experience of managing conflicting diaries and supporting senior individuals
• Client facing experience
• Excellent organizational and multitasking abilities.
• Capable to work efficiently in a pressurised environment
• Excellent PC skills including Word, Excel, PowerPoint and Outlook
• Flexible approach to overtime and out of hours working patterns
• Mature, calm and professional attitude at all times
• Accuracy and numeracy Excellent communication skills at all levels written and verbally in English and preferably Arabic
• Confidence at dealing with people of all levels both internally and externally