Accounts Payable Co Ordinator Full Time

About the job
Overview

Temporary: Full-time Role:

The ability to carry out accounting functions and be able to assist the finance department in all site production, flow timekeeping, accounting, and work administration.

Responsibilities
Liase with Operations / Logistics department to obtain required information to book cost invoices in our AP system including but not limited to shipping, transport, maintenance, storage related activities.
Liase with Head office to create New Vendors codes management.
Prepare Accounts payable ageing analysis and trace the invoices on a periodic basis.
Accounts Payable management which includes supplier SOA reconciliation and arranging payments and check if any invoices not booked by us and book accordingly.
Send email to vendors with the swift copies along with the payment invoices details for the matching purpose.
Follow up with Shared Services Bangkok office on monthly accounts payables matching requirements especially on unallocated invoices.
Arrange payment for all intercompany invoices and reconciliation.
Managing the Purchase Order Catalogue excel for the new vendors / purchases. Allocating the GL codes, VAT codes. Send email to financial system support to create the new catalogue.
Purchase invoices Reconciliation and ensure all the invoices has been posted / transferred from AP system to accounting system.
Prepare the Credibility report for various customs deposit and arrange the payment as per the logistics department request.
Follow up with Wilhelmsen Port Services to get the Customs deposit credit notes and update the excel accordingly.
Arrange adhoc advance and reimbursement payment for operations on spot purchase and prepare the cash payment voucher to Shared Services Bangkok and monitor the entries accordingly with correct General Ledger code.
Send all the advance payment invoices such as shipping line to our AP system and process accordingly.
Management of all Administration invoices from Wilhelmsen Port Services and process accordingly.
Monthly cost accruals for local expenses, IT Cost, Personnel cost and CG cost.
Reconciliation of Other prepaid expenses in our accounting system and prepare the quarterly report to the management.
Co ordinating with other accounting staff and managing the cost accruals for the shipping invoices not received.
Assist with month end closing process in our accounting system and give recommendations for the revenue recognition.
Qualifications
At least of 5 years of UAE work experience.
Experience in Shipping / Multinational organizations, and/or highly decentralized organizations will be considered an advantage.
Advance working knowledge of Ms Excel and MS word. Ability to formulate and develop complex spreadsheet.
Strong communications skills.
Strong financial analysis skills.
Be able to provide proof of previous employment with good conduct.