Executive Assistant Full Time

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper’s Bazaar, and Construction Week.

The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we’d like to meet you.

Requirements

Key Responsibilities

The Executive Assistant will primarily be responsible for but not limited to the following:

• Manage the senior management’s calendar, schedule meetings and produce agendas
• Take meeting actions points and follow them up with the senior management team
• Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
• Maintain a high level of awareness of internal priorities and support required
• Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
• Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
• Manage senior management’s expenses and petty cash
• General admin support to senior management including drafting letters, emails, reports, bill payments
• Conduct ad hoc comprehensive research
• Attend high profile events as requested by senior management
• Build relations with key staff in order to glean updates and data quickly upon request
• Support corporate team with duties including content updates, event management, research and other ad hoc duties
• Support ad-hoc projects requested by senior management

Person Requirements

• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Word and MS Excel)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to take initiative and be proactive
• Ability to work independently and as part of a team
• Ability to handle confidential information with discretion
• Flexible schedule to accommodate occasional evening and weekend hours

Qualifications & Experience:

• 4+ years of experience in a similar position
• Min. High School Diploma/GCSE